MC1319216: Microsoft Teams Adds In-Meeting Toggle to Control Meeting AI (Copilot, Facilitator, Recap)

(Updated) Microsoft Teams: In‑meeting toggle to turn Meeting AI on or off
Message ID: MC1319216 (Updated)

Updated July 9, 2026: We have updated the timeline. Thank you for your patience. 

[What and Why]

Microsoft Teams will introduce a new in-meeting toggle that allows licensed meeting organizers and presenters to turn Meeting AI (including Copilot, Facilitator, and meeting recap) on or off during a live meeting. This change builds on existing Meeting AI behavior and provides real-time flexibility to control when AI is active.

Licensed organizers and presenters can capture insights when discussions are valuable and turn off AI when conversations shift to sensitive topics. The toggle respects existing tenant policies and compliance controls.

This message is associated with Microsoft 365 Roadmap ID 558286.

[Rollout Schedule]

• Targeted Release: We will begin rolling out mid-August 2026 (previously early July) and expect to complete by late August 2026 (previously mid-July).
• General Availability (Worldwide): We will begin rolling out late August 2026 (previously mid-July) and expect to complete by early September 2026 (previously end-of-July).

[Impact on Your Organization]

Who is affected

• All Microsoft 365 tenants with Meeting AI (Copilot and/or Facilitator) enabled by policy and in Meeting Options
• Licensed organizers and presenters in Teams Meetings

Platforms / Services

• Microsoft Teams (Desktop, Web, and Mobile)
• Microsoft 365 Copilot (Meeting AI, Facilitator, recap)

What will happen

• A new Meeting AI toggle will appear in the Teams meeting toolbar: 

  

• Licensed organizers and presenters can turn Meeting AI on or off during meetings: 

  

• Toggles are shown only when Meeting AI is allowed by policy.
• An AI status indicator will show participants whether Meeting AI is active.

Existing tenant policies and meeting options are respected:

• If Meeting AI is disabled by policy, the toggles will not appear.

When Meeting AI is turned off:

• Copilot, Facilitator responses, and Notes will no longer be generated.
• Previously generated artifacts remain available and governed by retention policies.
• If AI is used without transcription, speech-to-text data stops and Recap is not generated.

Important: Transcription Dependency

• When AI is used with transcription, they remain coupled:
• Turning on Meeting AI automatically turns on transcription and generates a recap.
• Starting transcription automatically enables Meeting AI and recap.
• To prevent Meeting AI usage, transcription and Meeting AI must remain off.

No changes to

• Meeting options configured before meetings
• Recording, transcription, and sensitivity labels behavior
• Retention and compliance policies
• Licensing requirements for Copilot and Meeting AI

[Action Required / Recommendations]

No action is required for this rollout.

Recommended actions:

• Update internal training and documentation to explain:
• Where the Meeting AI toggle appears
• Who can use the toggle (licensed organizers and presenters)
• Communicate to end users:
• Starting transcription automatically enables Meeting AI and recap
• Meetings that must avoid AI should not use transcription
• Prepare helpdesk teams to support user questions about:
• Controlling Meeting AI during meetings
• Understanding transcription-related behavior

[Compliance Considerations]

No compliance considerations identified. Review as appropriate for your organization.

Source: Microsoft

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