Posted inMicrosoft 365 apps

MC1405506: OneNote on Windows Adds Multimodal Recording to Copilot Notebooks

4 minutesPosted inMicrosoft 365 apps
MWPRO IMPACT SCORE
OPERATIONAL IMPACT
53
0 25 50 75 100
HIGH IMPACT • REVIEW RECOMMENDED
Recommended Action:
Review the update and plan any required actions before rollout.
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Primary Audience

Microsoft 365 AdminsTenant AdminsSecurity TeamsCompliance TeamsIT ManagersService Owners
Why this score?
AI Confidence
HIGH
Enough detail is available to trust this assessment.
Assessment Reasoning
Timeline has shifted from late July to end of August for GA. The feature is enabled by default and processes multimodal content with AI, involving recording, transcription, and external meeting detection, which raises compliance and consent considerations. Admin actions are mostly optional but include policy configuration and communication of organisational guidelines. User impact is noticeable as this introduces a new capture experience that integrates audio, images, and Copilot insights.
55
🛡️ Admin Impact
HIGH
60
👥 User Impact
HIGH
45
⚡ Urgency
MEDIUM
50
🔧 Effort
HIGH
ℹ️ WHAT YOU NEED TO KNOW
📌

AT A GLANCE

OneNote on Windows adds multimodal capture in Copilot Notebooks. Users can take audio, images and text together and let Copilot create summaries and action points.
👥

END USERS

Users with Copilot can capture and process audio, images, and notes in one place.
🛡️

IT ADMINS

Feature is on by default. Check policy options if you need to disable. Review compliance around recording and consent.
📅

ROLLOUT TIMELINE

Upcoming:
End of August 2026

📢 Official Microsoft Message Center Announcement

(Updated) Microsoft OneNote: Multimodal recording in Copilot Notebooks on Windows
Message ID: MC1405506 (Updated)

Updated August 3, 2026: We have updated the timeline. Thank you for your patience. 

[What and why]

We are introducing multimodal capture in Copilot Notebooks on Windows. This feature enables users to capture audio, images, and notes in a single experience and use Microsoft 365 Copilot to generate structured insights such as summaries, decisions, and action items. This helps users turn meetings, conversations, and offline work into actionable outputs within Copilot Notebooks.

This message is associated with Microsoft 365 Roadmap ID 566322.

[Rollout schedule]

  • General Availability (Worldwide): Beginning end of August 2026 (previously late July) and expected to complete by mid-September 2026

[Impact on Your Organization]

Who is affected

  • Users with access to Copilot Notebooks in OneNote
  • Requires a Microsoft 365 Copilot license
  • Available to commercial Microsoft 365 users with work or school (Entra ID) accounts
  • Users must have the Microsoft 365 desktop apps installed on Windows (including OneNote)

Platforms/Services

  • OneNote (desktop app on Windows)
  • Copilot Notebooks
  • Microsoft 365 Copilot

What will happen

  • Users can capture audio, images, and notes directly into Copilot Notebooks.
  • Capture can be suggested or initiated when supported browser-based meetings are detected (Zoom, Webex, Google Meet).
  • Users can also manually start capture from the OneNote system tray icon.
  • Copilot generates a structured Copilot Page with insights, decisions, and action items based on captured content.
  • Captured content is saved to the selected Copilot Notebook and is available across endpoints.
  • The feature is available by default for eligible users.

[Action Required or Recommendations]

No action is required.

Admins can disable this feature using a policy setting.

  • Review available policy settings if you want to disable the feature.
  • Inform users about organizational policies related to transcription and consent.
  • Organizations should ensure users follow applicable consent and recording policies before capturing or transcribing conversations.

Learn more: 

[Compliance considerations]

QuestionAnswer
Does the change store new customer data?Yes. Captured audio, images, and notes are stored in the user’s selected Copilot Notebook (SharePoint or OneDrive).
Does the change alter how customer data is processed?Yes. Content is transcribed and processed by Microsoft 365 Copilot to generate structured insights.
Does the change introduce AI capabilities interacting with data?Yes. Copilot analyzes captured content to generate summaries, decisions, and action items.
Does the change provide new interaction with generative AI?Yes. Users interact with Copilot-generated outputs based on captured multimodal data.
Does the change add a third party integration?Yes. Supports capture from browser-based meetings including Zoom, Webex, and Google Meet.
Does the change include admin control?Yes. Admins can disable the feature using a policy setting.

Source: Microsoft Message Center • Analysed by MWPro

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