Posted inMicrosoft 365 apps

MC1405506: OneNote Adds Multimodal Capture to Copilot Notebooks on Windows

4 minutesPosted inMicrosoft 365 apps
MWPRO IMPACT SCORE
OPERATIONAL IMPACT
54
0 25 50 75 100
HIGH IMPACT • REVIEW RECOMMENDED
Recommended Action:
Review the update and plan any required actions before rollout.
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Primary Audience

Microsoft 365 AdminsTeams AdminsIT ManagersCompliance TeamsSecurity TeamsService Owners
Why this score?
AI Confidence
HIGH
Enough detail is available to trust this assessment.
Assessment Reasoning
The update moves general availability from the end of October to the end of November 2026, marking a moderate timing adjustment. Multimodal recording in Copilot Notebooks introduces new data processing and recording behaviours that will affect compliance, consent and privacy controls. Admins may review or adjust relevant policy settings and advise users on consent requirements. User experience impact is moderate since the feature is on by default and visibly changes meeting capture workflows.
60
🛡️ Admin Impact
HIGH
55
👥 User Impact
HIGH
45
⚡ Urgency
MEDIUM
50
🔧 Effort
HIGH
ℹ️ WHAT YOU NEED TO KNOW
📌

AT A GLANCE

OneNote’s Copilot Notebooks will soon support capturing audio, images, and notes together, producing insights with Copilot. Rollout for Windows desktop starts late November 2026.
👥

END USERS

Eligible users may see new options to record audio, take images, and let Copilot summarise content in OneNote.
🛡️

IT ADMINS

Check policy settings if you plan to disable this and remind users about consent and recording policies.
📅

ROLLOUT TIMELINE

Upcoming:
End of November 2026

📢 Official Microsoft Message Center Announcement

(Updated) Microsoft OneNote: Multimodal recording in Copilot Notebooks on Windows
Message ID: MC1405506 (Updated)

Updated November 6, 2026: We have updated the timeline. Thank you for your patience. 

[What and why]

We are introducing multimodal capture in Copilot Notebooks on Windows. This feature enables users to capture audio, images, and notes in a single experience and use Microsoft 365 Copilot to generate structured insights such as summaries, decisions, and action items. This helps users turn meetings, conversations, and offline work into actionable outputs within Copilot Notebooks.

This message is associated with Microsoft 365 Roadmap ID 566322.

[Rollout schedule]

  • General Availability (Worldwide): Beginning end of November 2026 (previously end of October) and expected to complete end of November 2026 (previously end of October) 

[Impact on Your Organization]

Who is affected

  • Users with access to Copilot Notebooks in OneNote
  • Requires a Microsoft 365 Copilot license
  • Available to commercial Microsoft 365 users with work or school (Entra ID) accounts
  • Users must have the Microsoft 365 desktop apps installed on Windows (including OneNote)

Platforms/Services

  • OneNote (desktop app on Windows)
  • Copilot Notebooks
  • Microsoft 365 Copilot

What will happen

  • Users can capture audio, images, and notes directly into Copilot Notebooks.
  • Capture can be suggested or initiated when supported browser-based meetings are detected (Zoom, Webex, Google Meet).
  • Users can also manually start capture from the OneNote system tray icon.
  • Copilot generates a structured Copilot Page with insights, decisions, and action items based on captured content.
  • Captured content is saved to the selected Copilot Notebook and is available across endpoints.
  • The feature is available by default for eligible users.

[Action Required or Recommendations]

No action is required.

Admins can disable this feature using a policy setting.

  • Review available policy settings if you want to disable the feature.
  • Inform users about organizational policies related to transcription and consent.
  • Organizations should ensure users follow applicable consent and recording policies before capturing or transcribing conversations.

Learn more: 

[Compliance considerations]

QuestionAnswer
Does the change store new customer data?Yes. Captured audio, images, and notes are stored in the user’s selected Copilot Notebook (SharePoint or OneDrive).
Does the change alter how customer data is processed?Yes. Content is transcribed and processed by Microsoft 365 Copilot to generate structured insights.
Does the change introduce AI capabilities interacting with data?Yes. Copilot analyzes captured content to generate summaries, decisions, and action items.
Does the change provide new interaction with generative AI?Yes. Users interact with Copilot-generated outputs based on captured multimodal data.
Does the change add a third party integration?Yes. Supports capture from browser-based meetings including Zoom, Webex, and Google Meet.
Does the change include admin control?Yes. Admins can disable the feature using a policy setting.

Source: Microsoft Message Center • Analysed by MWPro

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