(Updated) Microsoft Whiteboard: Azure to OneDrive migration progress update [MC1146823]

Message ID: MC1146823 (Updated)

Updated September 9, 2025: We have updated the timeline. Thank you for your patience.

Introduction

The migration of Microsoft Whiteboard storage from Azure to OneDrive has begun and will reach all tenants by the end of August 2025. This change enhances data accessibility, security, and compliance by aligning Whiteboard storage with OneDrive’s enterprise-grade capabilities.

This message is associated with Microsoft 365 Roadmap ID 117394.

When this will happen

• General Availability (Worldwide): Began in late February 2024
• Expected completion: Late December 2026
• Full tenant flighting: Expected by end of August 2025 – Completed
• Azure storage deprecation: February 2026

How this affects your organization

• Any user who launches an eligible Whiteboard client (Windows app, Microsoft Teams desktop/web, or web app) will automatically initiate a non-blocking migration of their Azure-stored whiteboards to OneDrive.
• Once migration is complete, users will see their boards listed under OneDrive. Boards that fail to migrate will appear in a separate Not migrated section in the board picker.
• Following full flighting, we aim to continue supporting the migration experience for an additional six months. After February 2026, Azure-backed whiteboards that have not been migrated will no longer be accessible, as support for Azure board storage will be discontinued.

Users are strongly encouraged to complete their OneDrive migration by February 2026 to retain access to their whiteboards.

What you can do to prepare

Actions for users:

• Open the Whiteboard app to check if migration has started.
• Allow migration to complete and validate board contents.
• If any issues are found, please report them within 90 days of migration completion. After this period, migrated  Azure-stored boards will be permanently deleted.

Action item for Admins:

• Use the latest PowerShell cmdlets to monitor migration status and identify users whose boards remain in Azure.
• Encourage users to open the Whiteboard app to initiate migration.

Refer to:

• Migration of Whiteboards from Azure to OneDrive: for detailed guidance
• WhiteboardAdmin Module: for help with Powershell cmdlets

Compliance considerations

Compliance Area	Explanation
Data storage location	Whiteboard data is moved from Azure to OneDrive, changing the storage location to OneDrive’s SharePoint-based infrastructure.
Existing data processing	Migration alters how existing Whiteboard data is stored and accessed, transitioning from Azure to OneDrive.
Admin monitoring/reporting	Admins can monitor migration status using PowerShell cmdlets via the WhiteboardAdmin module.
Retention policies and deletion workflows	Post-migration, boards are subject to OneDrive retention and deletion policies. Azure-stored boards will be permanently deleted after 90 days.

Source: Microsoft

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