(Updated) Microsoft Teams: Trust Indicators – a new way of representing users outside your organization [MC1162276]

Message ID: MC1162276 (Updated)

Updated September 30, 2025: We have updated the title and timeline. Thank you for your patience.

[Introduction:]

To help users quickly identify external participants in Microsoft Teams and reduce the risk of oversharing sensitive information, we’re introducing Trust Indicators—visual labels (badges or icons) next to people’s names. These indicators signal whether someone is external to your organization, a guest, or an anonymous meeting participant.

[When this will happen:]

Public Preview: Begins rolling out late September 2025; expected completion by late November 2025.

General Availability (Worldwide, GCC, GCC High, DoD): Begins rolling out late November 2025; expected completion by early January 2026.

[How this affects your organization:]

Who is affected: All Microsoft Teams users across commercial, GCC, GCC High, and DoD environments.

What will happen:

• Users will see badges or icons next to names of external participants in Teams:





• The visual indicator will vary depending on the relationship (guest, external, anonymous):



• These indicators will appear across multiple Teams surfaces.
• No admin action is required to enable this feature; it will be ON by default.

[What you can do to prepare:]

No action is required to enable the feature.

Admins can:

• Review the documentation to understand the types of Trust Indicators and their behavior: Representation of users outside your organization | Microsoft Teams | Microsoft Learn
• Communicate this change to helpdesk or support teams.
• Update internal documentation if you reference user identity indicators in Teams.

[Compliance considerations:]

No compliance considerations identified, review as appropriate for your organization.

Source: Microsoft

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