(Updated) Microsoft 365: Visual refresh of app icons [MC1163778]

Message ID: MC1163778 (Updated)

Updated October 24, 2025: We have updated the content below. Thank you for your patience

[Introduction:]

We’re introducing refreshed Microsoft 365 app icons for Word, Excel, PowerPoint, and the rest of Microsoft 365 productivity tools. The newly designed Microsoft 365 icons reflect a strategic shift in Microsoft 365—unified, intuitive, and designed for flow across every canvas. As Copilot connects Microsoft 365 apps into a single, intelligent experience, the icons embody that transformation with cleaner shapes, vibrant colors, and a connected design system nodding to Copilot’s influence. The icons are rolling out in the coming weeks across web, desktop, and mobile for both individuals and organizations.

Mobile app icons will no longer include letterplates. We understand this update may feel unexpected, but it reflects our move toward a symbol-led design that is inclusive, globally consistent, and visually cohesive. App names will continue to appear below each icon for clear navigation. There is no change to letterplates on web or desktop icons, but users will notice the removal of letterplates from launch screens.

There are no changes to app functionality or user settings.

[When this will happen:]

General Availability (Worldwide): Rollout begins in early October 2025 and will roll out in phases across web, desktop, and mobile platforms. Completion is expected by late October 2025.

[How this affects your organization:]

Who is affected: All users of Microsoft 365 apps across web, desktop, and mobile platforms.

What will happen:

• Users will begin to see updated Microsoft 365 app icons:

 

• This is a visual-only change; there is no impact to app functionality, user settings, or workflows.
• During the rollout, users may see old and new icons side-by-side across apps and devices.
• No changes to URLs, branding names, or service behavior.

[What you can do to prepare:]

No admin action is required.

However, we recommend the following:

• Review and update internal help content, training materials, and screenshots that reference existing app icons.
• Communicate this change to helpdesk staff to reduce potential confusion.

[Compliance considerations:]

No compliance considerations identified, review as appropriate for your organization.

Source: Microsoft

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