[Introduction]
We’re introducing the ability for users to Decline and Propose a New Time when responding to meeting invitations. This update improves scheduling clarity by allowing recipients to explicitly decline a meeting while still suggesting an alternative time.
This update is applicable to Outlook for iOS and Android only; other platforms already include this feature.
[When this will happen:]
General Availability (Worldwide, GCC, GCCH): Rollout begins mid-April 2026 and is expected to complete by mid-May 2026
[How this affects your organization:]
Who is affected:
- All Microsoft 365 users responding to meeting invitations in Exchange Online–based calendar experiences (for example, Outlook on the web, desktop, and mobile).
- Worldwide, GCC, and GCC High tenants
What will happen:
- A new Decline and Propose a New Time option will be available
- This option appears alongside existing responses such as Tentative and Propose a New Time
- When selected, the meeting is declined and an alternative time suggestion is sent to the organizer
- The feature is enabled by default
- Existing meeting policies and workflows are respected; no policy changes are required
[What you can do to prepare:]
- No admin action is required.
- Consider updating internal documentation or training materials that describe meeting response behavior
[Compliance considerations:]
No compliance considerations identified, review as appropriate for your organization.
Source: Microsoft
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