Microsoft Teams: Digital signage support for Teams panels [MC1311979]

Message ID: MC1311979

[Introduction]

Microsoft Teams is introducing support for displaying digital signage on idle Teams panel devices. This capability extends existing digital signage scenarios already available on Teams Rooms front-of-room displays, helping organizations deliver consistent branding and communications across shared spaces.

Admins can configure digital signage at both the tenant-wide and device-specific level through the Teams Rooms Pro Management portal. This feature supports select third-party providers such as Appspace and XOGO, and is available with Teams Rooms Pro or Teams Shared Spaces licenses.

This message is associated with Microsoft 365 Roadmap ID 558852.

[When this will happen:]

• General Availability (Worldwide): Rollout will begin in early June 2026 and is expected to complete by mid-June 2026.

[How this affects your organization:]

Who is affected:

• Admins managing Microsoft Teams Rooms and Teams panels
• Organizations using or planning to use digital signage in shared spaces
• Environments with Teams Rooms Pro or Teams Shared Spaces licenses

What will happen:

• Teams panels can support digital signage when idle.

Screenshot 1: Example of digital signage on a Teams panel:



• Admins can configure signage per device or device group. They can also configure default signage settings for the tenant.
• Configuration will be available in Teams Rooms Pro Management portal > Settings > Digital signage.

Screenshot 2: Example settings for configuring a digital signage source for Teams Panels specifically:



• Supported 3rd party providers include Appspace and XOGO.
• Available with Teams Rooms Pro or Teams Shared Spaces licenses.
• Feature is available by default for admins to configure.
• No user impact unless enabled.

[What you can do to prepare:]

No immediate action is required before rollout.

• Review your current digital signage strategy for Teams Rooms and shared spaces.
• Plan content optimized for Teams panels:
  • Recommended resolution: 1280 × 800
• Use separate digital signage sources for Teams panels and front-of-room displays:
  • Teams panels have smaller displays than front-of-room screens.
  • Content designed for larger displays may not render well on panels.
• Configure signage settings when available:
  • Navigate to Teams Rooms Pro Management portal > Settings > Digital signage.
• Consider using separate signage content sources for:
  • Front-of-room displays, and
  • Teams panels (due to smaller screen size).
• To set up a digital signage source specifically for Teams panels, when assigning a signage source to devices, choose the Teams panels only option on the preference setting Show signage on Teams panels.
• Validate compatibility with supported partners (for example, Appspace or XOGO).
• Notify facilities or communications teams responsible for signage.

Learn more: Configure digital signage on Teams Rooms | Microsoft Learn (will be updated before rollout)

[Compliance considerations:]

Compliance consideration	Explanation
Does the change add any integration to 3rd party software products?	Integrates with current third-party digital signage providers (Appspace, XOGO)
Does the change include an admin control, and can it be controlled through Entra ID group membership?	Admin-controlled via Teams Rooms Pro Management portal

Source: Microsoft

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