Posted inMicrosoft 365 apps

MC1405506: OneNote on Windows Adds Multimodal Capture in Copilot Notebooks for Audio, Images, and Notes

4 minutesPosted inMicrosoft 365 apps
MWPRO IMPACT SCORE
OPERATIONAL IMPACT
45
0 25 50 75 100
MODERATE IMPACT • ASSESS BUSINESS IMPACT
Recommended Action:
Take a look and decide whether this affects your tenant, users or support teams.
▶ What is MWPro Impact Score? Watch our 60‑second explainer

Primary Audience

Microsoft 365 AdminsTeams AdminsSecurity TeamsCompliance TeamsIT ManagersService Owners
Why this score?
AI Confidence
HIGH
Enough detail is available to trust this assessment.
Assessment Reasoning
Timeline moved from August to late September through mid-October, reducing immediate urgency but still requiring awareness. Admin impact involves reviewing policy to disable if needed and ensuring guidance on consent and data handling, but no mandatory changes. User impact is noticeable as this adds new Copilot features with multimodal input and AI summaries in OneNote, potentially altering workflows. Implementation effort is moderate due to policy validation and privacy considerations rather than technical rollout work.
40
🛡️ Admin Impact
MEDIUM
55
👥 User Impact
HIGH
45
⚡ Urgency
MEDIUM
40
🔧 Effort
MEDIUM
ℹ️ WHAT YOU NEED TO KNOW
📌

AT A GLANCE

OneNote on Windows is adding multimodal capture in Copilot Notebooks. Users can record audio, images, and notes together with AI-generated summaries and insights.
👥

END USERS

Users may see new options to capture and process audio, images, and notes in Copilot Notebooks.
🛡️

IT ADMINS

Review policy settings if you want to disable this feature and remind users about consent rules for recording.
📅

ROLLOUT TIMELINE

Upcoming:
Late September–Mid October 2026

📢 Official Microsoft Message Center Announcement

(Updated) Microsoft OneNote: Multimodal recording in Copilot Notebooks on Windows
Message ID: MC1405506 (Updated)

Updated September 2, 2026: We have updated the timeline. Thank you for your patience. 

[What and why]

We are introducing multimodal capture in Copilot Notebooks on Windows. This feature enables users to capture audio, images, and notes in a single experience and use Microsoft 365 Copilot to generate structured insights such as summaries, decisions, and action items. This helps users turn meetings, conversations, and offline work into actionable outputs within Copilot Notebooks.

This message is associated with Microsoft 365 Roadmap ID 566322.

[Rollout schedule]

  • General Availability (Worldwide): Beginning late September 2026 (previously end of August) and expected to complete by mid-October 2026 (previously mid-September)

[Impact on Your Organization]

Who is affected

  • Users with access to Copilot Notebooks in OneNote
  • Requires a Microsoft 365 Copilot license
  • Available to commercial Microsoft 365 users with work or school (Entra ID) accounts
  • Users must have the Microsoft 365 desktop apps installed on Windows (including OneNote)

Platforms/Services

  • OneNote (desktop app on Windows)
  • Copilot Notebooks
  • Microsoft 365 Copilot

What will happen

  • Users can capture audio, images, and notes directly into Copilot Notebooks.
  • Capture can be suggested or initiated when supported browser-based meetings are detected (Zoom, Webex, Google Meet).
  • Users can also manually start capture from the OneNote system tray icon.
  • Copilot generates a structured Copilot Page with insights, decisions, and action items based on captured content.
  • Captured content is saved to the selected Copilot Notebook and is available across endpoints.
  • The feature is available by default for eligible users.

[Action Required or Recommendations]

No action is required.

Admins can disable this feature using a policy setting.

  • Review available policy settings if you want to disable the feature.
  • Inform users about organizational policies related to transcription and consent.
  • Organizations should ensure users follow applicable consent and recording policies before capturing or transcribing conversations.

Learn more: 

[Compliance considerations]

QuestionAnswer
Does the change store new customer data?Yes. Captured audio, images, and notes are stored in the user’s selected Copilot Notebook (SharePoint or OneDrive).
Does the change alter how customer data is processed?Yes. Content is transcribed and processed by Microsoft 365 Copilot to generate structured insights.
Does the change introduce AI capabilities interacting with data?Yes. Copilot analyzes captured content to generate summaries, decisions, and action items.
Does the change provide new interaction with generative AI?Yes. Users interact with Copilot-generated outputs based on captured multimodal data.
Does the change add a third party integration?Yes. Supports capture from browser-based meetings including Zoom, Webex, and Google Meet.
Does the change include admin control?Yes. Admins can disable the feature using a policy setting.

Source: Microsoft Message Center • Analysed by MWPro

<<< [MC1405506] Archive
Tooltip: View earlier revisions of this post

Share This Update
Tags: