(Updated) Microsoft Teams: Meeting participants can request collaborative annotation sessions [MC1019312]

Message ID: MC1019312 (Updated)

Updated March 16, 2026: We have updated the timeline. Thank you for your patience. 

 Coming soon for Microsoft Teams: Meeting participants will be able to request an annotation session while someone else is sharing their screen.

This message applies to Teams for Windows desktop and Teams for Mac desktop. (Users can view and annotate in Teams on the web but cannot initiate annotations.)

This message is associated with Microsoft 365 Roadmap ID 89975.

[When this will happen:]

Targeted Release: We will begin rolling out early May 2026 (previously mid-April) and expect to complete by mid-May 2026 (previously late April).

General Availability (WW, GCC, GCC High, and DoD): We will begin rolling out mid-May 2026 (previously late March) and expect to complete by late May 2026 (previously late April).

[How this will affect your organization:]

After the rollout, meeting participants who are not sharing their screens will have the ability to request an annotation session. This request will be sent to the presenter sharing their screen who can choose to accept or deny it:

If the request is accepted, the annotation session will start for everyone in the meeting:

Anonymous users in the meeting will not be able to send a request.

This change will be available by default.

[What you need to do to prepare:]

This rollout will happen automatically by the specified dates with no admin action required before the rollout. You may want to notify your users about this change and update any relevant documentation as appropriate.

Learn more: Use annotation while sharing your screen in Microsoft Teams – Microsoft Support (we will update this before rollout)

Watch: How to use Collaborative Annotations in a Microsoft Teams meeting (2022)

Source: Microsoft

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