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Microsoft OneDrive users can open PDF files that are protected with Microsoft Purview Information Protection sensitivity labels and read them using OneDrive web in read-only mode. Only authorized users will be able to access these PDF files.
[When this will happen:]
Targeted Release: We will begin rolling out early October 2024 and expect to complete by mid-October 2024.
General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out mid-October 2024 and expect to complete by early November 2024.
[How this will affect your organization:]
Before this rollout, users can open or view PDF files with sensitivity labels in the Microsoft Edge browser.
After the rollout, users will be able to follow these steps to view PDF files with sensitivity labels in OneDrive web as follows:
1. When users open the PDF file with a sensitivity label in OneDrive web, a banner at the top of the screen reads, “This file is protected by Microsoft Purview Information Protection. View permissions.”
2. To see the permissions related to the PDF file, users can tap View permissions.
This feature is on by default, and all OneDrive web users have access to it.
[What you need to do to prepare:]
This rollout will happen automatically by the specified date with no admin action required before the rollout. You may want to notify your users about this change and update any relevant documentation.
Before rollout, we will update this post with revised documentation.
Source: Microsoft
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The upcoming update on Microsoft OneDrive is here to make viewing PDFs with sensitivity labels a breeze for admins and users alike! Imagine effortlessly accessing and reading protected PDF files using OneDrive web in read-only mode. Only authorized users will have the privilege to dive into these PDF treasures.
For admins, this update means smoother sailing as they won’t need to take any action before the rollout. Just sit back, relax, and let the magic happen automatically by the specified dates. It might be a good idea to give users a heads-up about this cool new feature and update any relevant documentation. Plus, keep an eye out for any updated posts with revised documentation before the rollout.
As for users, get ready to level up your PDF viewing game! Gone are the days of struggling to open or view PDF files with sensitivity labels in the Microsoft Edge browser. With this update, simply follow the easy steps on OneDrive web to unlock the PDF wonders. When you open a PDF file with a sensitivity label, a banner will greet you at the top of the screen saying, “This file is protected by Microsoft Purview Information Protection. View permissions.” Tap on “View permissions” to unveil the secrets related to the PDF file. This feature is like a hidden gem waiting for you to explore, and it’s turned on by default for all OneDrive web users.
So, mark your calendars for the rollout starting early October 2024 for Targeted Release and mid-October 2024 for General Availability worldwide. By early November 2024, everyone will be on board the PDF viewing express!
In terms of criticality assessment, this update brings a high level of convenience and security for users and organizations. It streamlines the process of accessing sensitive PDF files while ensuring only authorized individuals can view them. The automatic rollout minimizes the burden on admins, making it a smooth transition for everyone involved.
Get ready to embark on a PDF viewing adventure like never before with Microsoft OneDrive!