![Microsoft Viva Amplify and Microsoft SharePoint: New required footers will be automatically applied to email [MC933529]](https://mwpro.co.uk/wp-content/uploads/2024/08/pexels-pixabay-460775-1024x683.webp)
Message ID: MC933529
Email sent from Microsoft Viva Amplify and from Microsoft SharePoint when SharePoint News posts are shared will contain a new required footer. Effective immediately, we will add this footer to all email sent from these products.
[When this will happen:]
General Availability (Worldwide): We began rolling out early November 2024 and expect to complete by mid-November 2024.
[How this will affect your organization:]
The new footer includes your customer logo, a statement that the email was generated by Microsoft and may contain content that is controlled by the customer, and a link to your privacy statement (if that statement has been configured in the Microsoft Entra admin center).
Example of a footer from a Microsoft email. Your footer will have your organization’s name and logo in place of Microsoft:
Administrators may want to confirm that they have configured their tenant’s logo and privacy policy in the Entra admin center. Learn more: Add company branding to your organization’s sign-in page – Microsoft Entra | Microsoft Learn
Also, we recommend that you inform communicators in your organization of this change, so they can take action to avoid duplication if they have manually added a footer or links to privacy policies in their mailings.
[What you need to do to prepare:]
This rollout will happen automatically by the specified date with no admin action required before the rollout. The footer will be automatically applied by default to all user-generated email sent via SharePoint or Viva Amplify email.
Review your current configuration to determine the impact for your organization. You may want to notify your organization and update any relevant documentation.
Source: Microsoft
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The recent update regarding Microsoft Viva Amplify and SharePoint introduces a new required footer for emails sent from these platforms, and it’s sure to spark some interesting conversations among both admins and users!
For admins, this change means a little extra housekeeping is in order. It’s essential to ensure that your organization’s logo and privacy policy are correctly configured in the Microsoft Entra admin center. Think of it as a digital spring cleaning—an opportunity to refresh your branding and ensure your communications reflect your organization’s identity. Plus, it’s a great chance to remind your team to avoid duplicating efforts if they’ve been manually adding footers or links.
On the user side, the impact should be relatively seamless. The automatic application of the footer means less manual work and a consistent look across emails generated from SharePoint and Viva Amplify. However, it’s always good to keep your communications team in the loop about these changes. After all, who doesn’t love a well-branded email that leaves a lasting impression?
As for the overall impact, it’s a step towards more cohesive branding and transparency in communications. Users will appreciate the clarity of knowing where the content is coming from, while admins can revel in the knowledge that their organization is compliant and well-represented in every email sent.
So, what do you think about these changes? Will they simplify your workflow, or is there something you wish was different? Let’s hear your thoughts in the comments below! And for more insights, don’t forget to check out other posts on mwpro.co.uk!