!["Personal Information Removal" notification for files [MC996584]](https://mwpro.co.uk/wp-content/uploads/2024/08/pexels-jeshoots-com-147458-451590-1024x683.webp "\"Personal Information Removal\" notification for files [MC996584]")
Message ID: MC996584
The existing "Personal Information Removal" setting is often used by commercial users to purge a file before sharing it with their customers. When users try to start a new file by copying an old file, this setting is currently carried over. Some users are not aware of it and, therefore, get confused when they collaborate on the new file. For example, their actual names (part of personal information) are automatically replaced by the generic "Author" in their comments. We are reducing this confusion by notifying users that this setting is enabled and offering a way to disable it.
When a file is opened for edit (not applicable for read-only files), if the "Personal Information Removal" setting is checked for the file, PowerPoint app displays the message This document is set to automatically remove personal information when saved and can impact your collaboration experience. Only keep this setting if needed. This message also comes with a "Change setting" button to disable the "Personal Information Removal" setting.
[When this will happen:]
Public Preview: We will begin rolling out late February 2025 and expect to complete by early March 2025.
General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out mid-March 2025 and expect to complete by late March 2025.
[How this will affect your organization:]
This is a notification to make users aware of the "Personal Information Removal" document setting being enabled and providing a way for users to change this document setting. The existing way of changing this document setting via the Options dialog remains intact.
This feature update will be available by default.
[What you need to do to prepare:]
This rollout will happen automatically with no admin action required. You may want to notify your users about this change and update any relevant documentation as appropriate.
Source: Microsoft
!["Personal Information Removal" notification for files [MC996584]](https://mwpro.co.uk/wp-content/uploads/2024/08/pexels-timmossholder-1154739-150x150.webp "\"Personal Information Removal\" notification for files [MC996584]")
!["Personal Information Removal" notification for files [MC996584]](https://mwpro.co.uk/wp-content/uploads/2024/08/pexels-cottonbro-4069291-150x150.webp "\"Personal Information Removal\" notification for files [MC996584]")
The upcoming “Personal Information Removal” notification update is set to create quite a stir—both in the admin offices and among users. For admins, the good news is that this update requires no action on your part, which is always a welcome relief! You can sit back, relax, and let the system do its thing. However, you might want to take a moment to inform your users about the changes. A little proactive communication can go a long way in avoiding confusion when they notice the new notifications popping up.
For users, the impact is more direct. This update aims to clear up the fog that often surrounds the “Personal Information Removal” setting. Many users have experienced the bewilderment of seeing their names replaced with the generic “Author” when collaborating on shared files. With the new notification, they’ll be alerted if their document is set to automatically strip personal information, allowing them to decide if that’s really what they want. This is a win-win situation—it enhances collaboration and reduces misunderstandings, allowing everyone to focus on creating fabulous content instead of untangling identity mysteries.
As for the overall impact, think of it as a small but mighty tweak that could save time and boost productivity. By ensuring everyone is on the same page regarding personal information in documents, the update promotes smoother collaboration and a more enjoyable user experience.
We’d love to hear your thoughts on this update! How do you think it will affect your workflow? Do you have any tips for users navigating these changes? Join the conversation and let us know your insights! And for more informative posts, don’t forget to check out mwpro.co.uk.