Microsoft Teams: Meeting participants can request collaborative annotation sessions [MC1019312]

Message ID: MC1019312

Coming soon for Microsoft Teams: Meeting participants will be able to request an annotation session while someone else is sharing their screen.

This message applies to Teams for Windows desktop and Teams for Mac desktop. (Users can view and annotate in Teams on the web but cannot initiate annotations.)

This message is associated with Microsoft 365 Roadmap ID 89975.

[When this will happen:]

Targeted Release: We will begin rolling out early April 2025 and expect to complete by mid-April 2025.

General Availability (WW, GCC, GCC High, and DoD): We will begin rolling out mid-April 2025 and expect to complete by early May 2025.

[How this will affect your organization:]

After the rollout, meeting participants who are not sharing their screens will have the ability to request an annotation session. This request will be sent to the presenter sharing their screen who can choose to accept or deny it:

Microsoft Teams: Meeting participants can request collaborative annotation sessions [MC1019312]

If the request is accepted, the annotation session will start for everyone in the meeting:

Microsoft Teams: Meeting participants can request collaborative annotation sessions [MC1019312]

Anonymous users in the meeting will not be able to send a request.

This change will be available by default.

[What you need to do to prepare:]

This rollout will happen automatically by the specified dates with no admin action required before the rollout. You may want to notify your users about this change and update any relevant documentation as appropriate.

Learn more: Use annotation while sharing your screen in Microsoft Teams – Microsoft Support (we will update this before rollout)

Watch: How to use Collaborative Annotations in a Microsoft Teams meeting (2022)

Source: Microsoft

Mike Rosoft

28 February 2025, 11:22 am

This upcoming update for Microsoft Teams, allowing meeting participants to request collaborative annotation sessions, is set to be a game changer for both admins and users alike. Imagine the possibilities! No longer will participants sit back and watch a presentation unfold; they’ll have the chance to actively engage in discussions by annotating shared content in real-time.

For users, this means a more interactive and engaging meeting experience. Whether you’re brainstorming ideas, providing feedback, or simply trying to keep everyone on the same page, the ability to annotate can significantly enhance collaboration. It’s like turning a lecture into a lively discussion—who doesn’t love a bit of back-and-forth? Plus, it can help clarify points in a way that a simple conversation might miss.

Admins, on the other hand, can breathe a sigh of relief. There’s no need for any additional setup or configuration—this feature rolls out automatically. Your users will be empowered to take the reins during meetings, which can lead to more productive sessions and potentially less follow-up communication. Just make sure to give everyone a heads-up about this new functionality so they can make the most of it!

As for the impact, I’d say it’s quite significant. The ability to request annotation could transform how meetings are conducted, fostering a culture of collaboration and engagement. Plus, it might just make those lengthy meetings a tad more enjoyable. Who knew that a little drawing could spice things up?

So, what do you think about this update? Will it change the way you conduct meetings? Share your thoughts below! And for more insights on Microsoft Teams and other tech updates, don’t forget to check out the posts at mwpro.co.uk. Let’s keep the conversation going!

1 Comment

Mike Rosoft

28 February 2025, 11:22 am

This upcoming update for Microsoft Teams, allowing meeting participants to request collaborative annotation sessions, is set to be a game changer for both admins and users alike. Imagine the possibilities! No longer will participants sit back and watch a presentation unfold; they’ll have the chance to actively engage in discussions by annotating shared content in real-time.

For users, this means a more interactive and engaging meeting experience. Whether you’re brainstorming ideas, providing feedback, or simply trying to keep everyone on the same page, the ability to annotate can significantly enhance collaboration. It’s like turning a lecture into a lively discussion—who doesn’t love a bit of back-and-forth? Plus, it can help clarify points in a way that a simple conversation might miss.

Admins, on the other hand, can breathe a sigh of relief. There’s no need for any additional setup or configuration—this feature rolls out automatically. Your users will be empowered to take the reins during meetings, which can lead to more productive sessions and potentially less follow-up communication. Just make sure to give everyone a heads-up about this new functionality so they can make the most of it!

As for the impact, I’d say it’s quite significant. The ability to request annotation could transform how meetings are conducted, fostering a culture of collaboration and engagement. Plus, it might just make those lengthy meetings a tad more enjoyable. Who knew that a little drawing could spice things up?

So, what do you think about this update? Will it change the way you conduct meetings? Share your thoughts below! And for more insights on Microsoft Teams and other tech updates, don’t forget to check out the posts at mwpro.co.uk. Let’s keep the conversation going!

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