![Microsoft 365 apps: We will prompt users to back up their files in Microsoft OneDrive [MC1024398]](https://mwpro.co.uk/wp-content/uploads/2024/08/pexels-zachtheshoota-1888883-1024x683.webp "Microsoft 365 apps: We will prompt users to back up their files in Microsoft OneDrive [MC1024398]")
Message ID: MC1024398
Coming soon: Eligible users will be prompted in the Message Bar below the toolbar in Microsoft Word, Microsoft Excel, and Microsoft PowerPoint for Windows desktops to enroll in OneDrive Known Folder Move (KFM). Users will be able to select the folders to back up in Microsoft OneDrive.
[When this will happen:]
Public Preview: We will begin rolling out mid-March 2025 and expect to complete by early April 2025.
General Availability (Worldwide): We will begin rolling out early April 2025 and expect to complete by early May 2025.
[How this will affect your organization:]
If your organization still has users who are not enrolled in KFM, the message ("BACK UP THIS DOCUMENT: Share and work with others in this and other files using OneDrive") will encourage them to do it while using familiar desktop apps. After users select the Open OneDrive button, they can select the folders they want to back up in OneDrive:
When users are enrolled in KFM, the files in their enrolled folder benefit from the advantages of cloud files:
- Copilot support: Files are Copilot-enabled, making it simple and intuitive to access and leverage Copilot.
- Easy collaboration: Cloud files enable sharing, commenting, and easy collaboration, with AutoSave ensuring changes are frequently and consistently saved.
- Access from anywhere: Cloud files can be accessed from Windows, Mac, the web, iOS, and Android with synchronized changes.
- Increased security and compliance: Enterprises can increase security and compliance, because all cloud files are subject to default classification, labeling, and protection (CLP) policies and auto-labeling.
- Backup: Protection from data loss due to device failure.
- Access to cloud-specific features like AutoSave and Version History
After enrolling, users can access their files in the known folders in File Explorer or OneDrive.
No action required. The feature will be enabled automatically for eligible users. If KFM is blocked in your organization, the message will not be displayed.
If an organization has blocked KFM, we will honor that and not display the message to the organization’s users.
[What you need to do to prepare:]
This rollout will happen automatically by the specified date with no admin action required before the rollout. Review your current configuration and notify users about the change, explaining the benefits of OneDrive and the sync process. Consider updating any relevant documentation.
Learn more: Redirect and move Windows known folders to OneDrive – SharePoint in Microsoft 365 | Microsoft Learn
Source: Microsoft
![Microsoft 365 apps: We will prompt users to back up their files in Microsoft OneDrive [MC1024398]](https://mwpro.co.uk/wp-content/uploads/2024/08/pexels-scottwebb-1048049-150x150.webp "Microsoft 365 apps: We will prompt users to back up their files in Microsoft OneDrive [MC1024398]")
![Microsoft 365 apps: We will prompt users to back up their files in Microsoft OneDrive [MC1024398]](https://mwpro.co.uk/wp-content/uploads/2024/08/pexels-googledeepmind-17483868-150x150.webp "Microsoft 365 apps: We will prompt users to back up their files in Microsoft OneDrive [MC1024398]")
The upcoming update to Microsoft 365 apps is sure to make waves among both admins and users alike! With the introduction of prompts encouraging users to back up their files in OneDrive through the Known Folder Move (KFM) feature, we can expect a positive shift in how file management is approached across organizations.
For admins, this means less time spent on file recovery and more focus on strategic initiatives. The automated prompts will empower users to take ownership of their file backups without requiring extensive admin intervention. It’s like having your cake and eating it too—admins can enjoy peace of mind while users gain the freedom to manage their documents effectively.
On the user side, the benefits are equally enticing. The ability to back up folders directly to OneDrive will enhance collaboration, making it easier to share and edit documents in real-time. Plus, with features like Copilot support and AutoSave, users will find that their productivity levels may just skyrocket! Imagine being able to access your files from any device, anywhere, without the constant worry of data loss. It’s like having a personal assistant who never takes a day off!
As for the impact of these changes, it’s likely to be significant. With the integration of cloud-specific features and enhanced security protocols, organizations can expect a smoother workflow and better compliance with data management standards. However, it’s also a good opportunity for admins to engage with their users, providing them with the knowledge they need to make the most of these new features.
So, what do you think? Are you excited about the changes coming to Microsoft 365, or do you have concerns about the transition? Share your thoughts in the comments below! And for more insights on these updates, don’t forget to check out additional posts on mwpro.co.uk. Let’s keep the conversation going!