![Microsoft Teams: Control when shared content is visible to attendees in “Manage what attendees see” [MC1035709]](https://mwpro.co.uk/wp-content/uploads/2024/08/pexels-jeshoots-com-147458-451590-1024x683.webp)
Message ID: MC1035709
The "Manage what attendees see" feature in Microsoft Teams helps organizers deliver polished events more easily by simplifying the attendee view and keeping the focus on participants who have been brought on screen. We’re introducing a new enhancement that gives organizers and presenters even more control over when shared content becomes visible to attendees.
Currently, when a presenter shares content, it is automatically displayed for attendees. With this update, shared content will first appear in the Manage screen’s left panel alongside other presenters. An organizer or presenter must manually bring it on screen, providing greater control over the attendee experience and preventing unintended interruptions.
Once shared content is brought on screen, the presenter sharing it will now see their content displayed instead of a text message indicating they are sharing.
Additionally, organizers and presenters joining from mobile will only see participants or content that has been brought on screen. Previously, users would see all organizers and presenters on their mobile devices.
Limitations:
- Users joining through older Teams versions will continue to see the existing behavior, where shared content is automatically brought on screen.
- PowerPoint Live will automatically be brought on screen and will not appear in the Manage screen panel.
This message is associated with Microsoft 365 Roadmap ID 483486.
[When this will happen:]
Targeted Release: We will begin rolling out early April 2025 and expect to complete by mid-April 2025.
General Availability (Worldwide): We will begin rolling out mid-April 2025 and expect to complete by late April 2025.
[How this will affect your organization:]
Any new meetings or events created or updated after mid-April 2025 will receive the new improvements to the "Manage what attendees see" feature by default.
[What you need to do to prepare:]
This rollout will happen automatically by the specified dates with no admin action required before the rollout. You may want to notify your users about this change and update any relevant documentation as appropriate.
We recommend you review Manage what attendees see in Teams meetings for a comprehensive overview of the feature and conduct a test session with the feature turned on to get acquainted with the new controls.
Source: Microsoft
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The recent update to Microsoft Teams, specifically the enhancement to the “Manage what attendees see” feature, is set to make waves for both admins and users alike. This change is not just a minor tweak; it’s a game-changer in how we conduct virtual meetings and events.
For admins, this update is a breath of fresh air. It simplifies the management of events by allowing organizers to control when shared content is visible to attendees, reducing the risk of those awkward moments when the wrong screen pops up at the wrong time. No more frantic clicks to hide a presentation that was never meant to be seen! This control ensures a smoother experience for everyone involved and allows admins to focus on the bigger picture—creating engaging and effective meetings.
Users will also benefit significantly from this update. With the ability to control the visibility of shared content, presenters can maintain the spotlight on themselves or their co-presenters, rather than letting a stray document steal the show. Plus, mobile users will appreciate that they can now only see what’s relevant, rather than a cluttered view of everyone in the meeting. This means less distraction and more focus on the content being shared, which is always a win!
However, it’s essential to keep in mind that users joining via older Teams versions may not have access to this new feature right away, and PowerPoint Live will still automatically be brought on screen. So, while the update is exciting, some users may need to upgrade to fully enjoy the enhanced experience.
Overall, the impact of these changes is likely to be profound. This update not only boosts efficiency but also enhances the overall user experience in Microsoft Teams. As we approach the rollout in April 2025, it’s a great time for organizations to prepare, notify users, and perhaps even conduct some test sessions to get everyone acquainted with the new controls.
I encourage everyone to share their thoughts on this update! How do you think it will change your meeting experience? Let’s get the conversation going in the comments below! For more insights on Microsoft Teams and other updates, check out additional posts at mwpro.co.uk.