![Microsoft Outlook: New “Shared with me” page in Settings for shared email accounts and folders [MC1056989]](https://mwpro.co.uk/wp-content/uploads/2024/08/pexels-energepic-com-27411-313690-1024x768.webp)
Message ID: MC1056989
The new Microsoft Outlook for Windows and Microsoft Outlook for web will soon have a new Settings page called Shared with me where users can view and manage all shared email accounts and folders that they have been granted permission to access. Before April 30, 2025, we will update this post with new documentation.
This message is associated with Microsoft 365 Roadmap ID 486836.
[When this will happen:]
Targeted Release: We will begin rolling out mid-May 2025 and expect to complete by mid-June 2025.
General Availability (Worldwide): We will begin rolling out early June 2025 and expect to complete by early July 2025.
General Availability (GCC): We will begin rolling out early July 2025 and expect to complete by early August 2025.
[How this will affect your organization:]
After this rollout, users will be able to access the new page in Outlook Settings > Accounts > Shared with me:
If users have permission to access shared mailboxes or folders before this rollout, they will appear on this page. After this rollout, users can add new shared mailboxes and folders if their colleague has given them permission to access the mailbox and/or folders. User can remove shared mailboxes and folders from this page, but this action does not revoke permission granted by a colleague. If a colleague revokes a permission, the email account will remain on this page in a disabled state and will say that the user no longer has permission.
If your organization uses shared mailboxes, the Shared with me page will give users more insight into the permissions they have for shared mailboxes without needing to ask an admin or mailbox owner.
If your organization does not use shared mailboxes, this rollout will not impact you. The Shared with me page will be available for users, but it will stay empty if they do not add shared mailboxes or folders.
This change will be available to users by default.
[What you need to do to prepare:]
This rollout will happen automatically by the specified dates with no admin action required before the rollout. Review your current configuration to assess the impact on your organization. You may want to notify your users about this change and update any relevant documentation.
#newoutlookforwindows
Source: Microsoft
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The upcoming update introducing the “Shared with me” page in Microsoft Outlook is poised to make a significant impact on both admins and users alike.
For users, this new feature is a game changer! Imagine having all your shared email accounts and folders neatly organized in one place. No more scavenger hunts through emails or endless requests to colleagues for access permissions. With just a few clicks, users will be able to view, manage, and even add new shared mailboxes and folders—assuming their colleagues have given the green light. It’s like having a personal assistant right in your Outlook settings, minus the coffee runs!
From an admin’s perspective, the update streamlines the process of managing shared resources. Users will have more autonomy to handle their own permissions, reducing the number of queries that come flooding in about access rights. This means admins can focus on more strategic tasks instead of being bogged down by repetitive permission requests. Plus, there’s no need for any pre-rollout action on their part; it’s all set to be a smooth transition.
As for the impact of these changes, it’s likely to be quite substantial. The “Shared with me” page will enhance collaboration and transparency within teams, making it easier for everyone to access the information they need. However, organizations that don’t utilize shared mailboxes won’t feel much of a shift—this feature will simply remain an empty canvas for them.
In closing, this update is a step forward in making Outlook more user-friendly and efficient. I encourage everyone to share their thoughts and experiences as we approach the rollout. How do you think this will change your daily workflow? Let’s hear your opinions in the comments below!
For more insights and updates, don’t forget to check out additional posts at mwpro.co.uk.