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Message ID: MC1072889
Microsoft is retiring the SharePoint Alerts feature to streamline and modernize user notifications. With Power Automate, organizations can benefit from an enhanced, versatile solution that goes beyond traditional alerts, offering seamless integration across Microsoft 365 services and more.
Key Points
- Major: Retirement
- Timeline:
- Starting from July 2025, the creation of new SharePoint Alerts will be gradually turned off for newly onboarding tenants.
- Starting from September 2025, the creation of new SharePoint Alerts will be gradually turned off for all tenants.
- Starting from October 2025, the SharePoint Alert expiration feature will be gradually activated. Once activated, any SharePoint Alert will have a validity of 30 days starting from its first run, then it will expire. Users can self-service re-enable expired SharePoint Alerts and extend their expiration for another 30 days. Re-enabling and extending SharePoint Alerts can be done by using the “Manage my alerts” list/library menu item, opening the SharePoint Alert to update, extending its expiration date and clicking OK. For more details refer to this support article.
- Starting July 2026, Microsoft will remove the ability to use SharePoint Alerts, existing SharePoint Alerts cannot be extended anymore and will not work anymore.
- Action: Review and assess impact
How this will affect your organization
If your organization still uses SharePoint Alerts, they will no longer function from July 2026 onwards. We recommend customers to port their SharePoint Alerts to the Power Automate platform or alternatively create a SharePoint Rule.
What you need to do to prepare
It’s recommended to update your user training content and prepare your help desk to support your organization with this retirement. SharePoint Alerts users will be notified of this feature retirement via banners in both the relevant SharePoint Online page and Alert emails and users can self-service extend the alerts they deem required.
For admins:
- Optionally use the Microsoft 365 Assessment tool to scan your tenants for SharePoint Alerts.
- Review the documentation on using Power Automate with SharePoint Online.
- Review the documentation on using SharePoint Rules.
- Note: There will not be an option to extend SharePoint Alerts beyond July 2026.
Learn more:
- Detailed support article with additional resources.
Source: Microsoft
The retirement of SharePoint Alerts is certainly a significant change that will have a ripple effect for both admins and users. As we transition into a more modern notification landscape with Power Automate, it’s essential to assess how these changes will impact our daily workflows.
For users, the end of SharePoint Alerts means saying goodbye to an old friend. No more alerts popping up like unsolicited reminders of deadlines. However, with Power Automate stepping in, users will gain a far more robust and flexible notification system. This upgrade allows for tailored notifications that can integrate seamlessly across Microsoft 365 services. Imagine customizing your alerts to suit your workflow like a finely-tuned instrument!
Admins, on the other hand, will need to roll up their sleeves and prepare for some proactive management. The phased retirement means there’s time to guide users through the transition. Updating training materials and prepping help desks will be key. Plus, utilizing tools like the Microsoft 365 Assessment can help identify existing SharePoint Alerts, ensuring a smooth migration to Power Automate or SharePoint Rules.
The impact of these changes will be profound. While the immediate effects may seem daunting, the long-term benefits of a more integrated and user-friendly notification system will likely outweigh the initial discomfort. As they say, “change is the only constant,” and in this case, it’s a change towards greater efficiency and customization.
I encourage readers to share their thoughts and experiences with this transition! How do you think moving to Power Automate will affect your workflow? Let’s hear your insights! For more information and resources, feel free to check out additional posts on mwpro.co.uk.