(Updated) Microsoft 365 Copilot: New ways to include files and emails as part of prompts in chat web scope [MC1139488]

Message ID: MC1139488

Updated September 24, 2025: We have updated the timeline. Thank you for your patience.

Updated September 5, 2025: Access to emails by typing ‘/’ in the prompt box will only be available when using Copilot Chat in Outlook. This applies to both the full app and side pane experience.

We’re enhancing Copilot Chat for users with a Microsoft 365 Copilot license with new capabilities that make it easier for them to include work content—such as files and emails—in their prompts when using Chat in Web scope. By typing ‘/’ in the prompt box, users can quickly search and reference relevant files or emails, streamlining prompt creation and improving Copilot responses. Additionally, some suggested prompts beneath the input box will now include relevant files or emails to help users get started quickly.

Note: Web scope in Copilot Chat is still grounded only in the web. Users can also choose to include additional content in the prompt for Copilot to reason over, such as with the methods described above. Users must switch to Work scope to have Chat automatically grounded in content from their organization’s graph or their personal graph.

This message is associated with Microsoft 365 Roadmap ID 500377.

When this will happen:

• Files: Currently available (Roadmap ID 497112)
• Emails: Rollout begins early October 2025 (previously mid-September) and completes by late October 2025 (previously late September).  Roadmap ID 500377.

[How this will affect your organization:]

This update improves usability and prompt relevance in Copilot Chat by allowing users to reference files and emails in their prompts (without uploading them manually) or as part of suggested prompts under the input box. Users will only see content they have access to, based on interaction signals (such as accessed, modified, or shared) and properties (such as creation or last update date).

No changes to default settings or user permissions are required.

What you can do to prepare:

No admin action is required. You may want to inform your users of these changes.

Learn more: Using Context IQ to refer to specific files, people, and more in Microsoft 365 Copilot and Copilot Chat

Compliance considerations

Consideration	Explanation
Does the change alter how existing customer data is processed, stored, or accessed?	Users can now access specific data types (files, emails) they have permission to view directly from Copilot Chat by typing ‘/’ in the prompt box.
Does the change provide end users any new way of interacting with generative AI?	Users can now more easily include specific data types (files, emails) in their prompts, improving grounding and relevance of Copilot responses.

Source: Microsoft

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