Copilot meeting preparation improvements and expanding to more meeting types [MC1169081]

Message ID: MC1169081 (Updated)

[Introduction:]

To help users prepare more effectively for meetings, Microsoft Copilot in Outlook is expanding to support all meetings – including 1:1s. In this update, there will also be new real-time insights that summarize relevant context, tasks, documents, and other resources directly within the meeting event form. Users will also be able to chat with Copilot to prepare more deeply, whether it’s confirming action items or learning more about meeting goals. Customer feedback has been focused on providing a more comprehensive meeting preparation experience, and with this update, users will be more informed and ready to engage.

A Microsoft Copilot license is required for this feature.

[When this will happen:]

• General Availability (Worldwide): Begins mid-October 2025; expected completion by November 2025

[How this affects your organization:]

Who is affected:

• All users in tenants with Microsoft Copilot enabled and using Outlook

What will happen:

• Copilot will help users prepare for all meetings 
• Users will see contextual insights within the Outlook meeting event form
• Suggested prompts will help users prepare more deeply in chat with Copilot
• The feature is ON by default for all eligible tenants
• No changes to existing admin policies or configurations are required

[What you can do to prepare:]

No action is required at this time. However, we recommend the following to maximize value:

• Inform users about the expanded meeting coverage and encourage them to explore the enhanced summaries in Outlook
• Consider updating internal documentation or training materials to reflect the new capabilities

[Compliance considerations:]

Compliance Area	Explanation
Alters how existing customer data is processed, stored, or accessed	Yes – Copilot accesses and summarizes documents, tasks, and other contextual data to generate meeting insights
Introduces or modifies AI/ML capabilities that interact with customer data	Yes – Enhanced AI summarization and contextualization features are applied to a broader set of meeting types

Source: Microsoft

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