Microsoft Teams: Meeting notes now available for instant meetings [MC1218712]

Message ID: MC1218712

[Introduction]

Teams meeting Notes, powered by Loop, are now available for instant calls and meetings, like those started from Meet now and calls started from chat. Meeting notes are Loop components in Teams meetings and chats that allow users to collaboratively build agendas, capture notes, and create action items. Once added, they stay in sync and can be shared and edited in the Loop app in your web browser.

This message applies to Teams for Windows desktop, Teams for Mac desktop, and Teams for the web and is associated with Microsoft 365 Roadmap ID 541831.

[When this will happen:]

• Targeted Release: We will begin rollout early February 2026 and expect to complete late February 2026.
• General Availability (Worldwide): We will begin rollout late February 2026 and expect to complete late March 2026.
• General Availability (GCC): We will begin rollout late April 2026 and expect to complete late May 2026.
• General Availability (GCC High): We will begin rollout mid May 2026 and expect to complete mid June 2026.
• General Availability (DoD): We will begin rollout early June 2026 and expect to complete early July 2026.

[How this affects your organization:]

Who is affected:

• All users who participate in instant meetings in Microsoft Teams.
• Admins managing Teams, SharePoint sharing defaults, or Loop settings.

What will happen:

• Users can add meeting notes using the Notes button in meeting controls.
• Notes appear in a right-side pane with an option to open in the browser.



• Notes are Loop components and stay in sync across Teams and the Loop app.
• Users can co-create agendas, take notes, and assign tasks.
• Tasks sync with Planner and To Do and send email notifications.
• After the meeting, notes are accessible in the Recap tab → Notes.



• Note: The new meeting notes file will generate a Company Shareable Link (CSL) unless your organization has set People Specific Link (PSL) as the default. If PSL is the default, only users included on the original meeting invite will be able to access the notes. Users who were forwarded the meeting or nudged into it will need to request access to the notes.
• This feature is enabled by default.
• Known limitation: Meeting notes are not available for Teams calls.

[What you can do to prepare:]

No admin action is required.

• Review your organization’s SharePoint sharing defaults.
• Notify users or helpdesk staff about this change.
• Update internal documentation as needed.
• Manage this feature via PowerShell if necessary:
  Set-SPOTenant -IsCollabMeetingNotesFluidEnabled (boolean)

Learn more: Settings management for Loop functionality in Teams

[Compliance considerations:]

No compliance considerations identified, review as appropriate for your organization.

Source: Microsoft

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