Microsoft Teams: Digital signage in Teams Rooms on Android [MC1227077]

Message ID: MC1227077

[Introduction]

We are bringing digital signage capabilities to Teams Rooms on Android, similar to what is available for Teams Rooms on Windows. This update allows IT admins to display dynamic content—such as announcements, news, or organizational information—on front‑of‑room displays when the room is not in a meeting. Tenant‑wide and room‑specific configuration is available through the Teams Rooms Pro Management portal. This feature supports select third‑party digital signage partners and is included with the Teams Rooms Pro license.

This message is associated with Microsoft 365 Roadmap ID 548647.

[When this will happen

• General Availability (Worldwide): Rolling out in early March 2026; expected completion by late March 2026.

[How this affects your organization]

Who is affected:

• Organizations using Teams Rooms on Android.
• Admins managing devices through the Teams Rooms Pro Management portal.
• Tenants with Teams Rooms Pro licenses.

What will happen:

Before the rollout, Teams Rooms on Android show a static front‑of‑room display home screen when not in use.

After the rollout:

• Admins can enable digital signage to display dynamic content when the room is idle:

 

• Supported signage sources include Appspace, XOGO, and custom web URLs.
• Digital signage is configurable at the tenant level and for individual rooms.
• Users can return to the home screen by tapping the touch console.
• Admins can:
  • Choose whether to show the Teams Rooms banner with room info and calendar preview.
  • Configure activation and deactivation timers for signage mode.
  • Determine whether signage mode respects or bypasses OS screen‑timeout settings.
• Custom URL requirements:
  • Must begin with https
  • Must be publicly accessible with no authentication
  • Must support viewing within an iframe
• SharePoint and OneDrive URLs are not supported for custom signage.

Role-based access:

• Global Admins and Teams Rooms Pro Managers can manage tenant‑wide settings.
• These roles can assign additional permissions using Role-based Access Controls (RBAC) for specific rooms or room groups.

[What you can do to prepare]

• Begin planning your digital signage deployment strategy (centralized, localized, or blended).
• Prepare content within supported signage systems.
• After devices update to the minimum required app version:
  • Enable digital signage in the Teams Rooms Pro Management portal by navigating to Settings > Digital Signage.
  • Add signage sources and apply settings to applicable rooms.
• Notify helpdesk and affected users of the upcoming capability.
• Update internal documentation and training materials as needed.

This rollout will occur automatically within the specified rollout window; no administrative action is required before rollout.

Learn more: Configure digital signage on Teams Rooms | Microsoft Teams | Microsoft Learn

[Compliance considerations]

No compliance considerations identified. Review as appropriate for your organization.

Source: Microsoft

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