Power Platform – Copilot Studio Sharing Limits and Solution-aware cloud flow sharing limits [MC955566]

Message ID: MC955566

Sharing limits are a Managed Environment feature that allow administrators to limit how broadly resources in their tenant are shared. This enables administrators to control with whom or what their makers are allowed to share their resources with. Originally, sharing limits were only available for canvas apps, but we are now extending the platform’s capabilities to include agents created in Copilot Studio and solution-aware cloud flows in Power Automate.

How does this affect me?

Copilot Studio:
Starting on December 17th, 2024, sharing limits for agents created in Copilot Studio will be in Public Preview. These settings will be available to configure for an individual managed environment and as a rule that can be applied to environment groups. The specific settings are:

Allow or block makers from sharing their agents with individuals as Editors, who can edit, chat, share and publish the bot
Allow or block makers from sharing their agents with individuals or security groups as Viewers, who can only chat with the bot
Block makers from sharing their agents with security groups
Limit the number of individuals that makers can share their agents with as Viewers

Power Automate
Starting on December 13th, 2024, sharing limits for solution-aware cloud flows will be Generally Available. Like copilot studio sharing limits, these sharing limits will be configurable for an individual managed environment and for environment groups through a rule. The specific setting is:

Allow or block makers from sharing their solution-aware cloud flows with individuals and security groups.

What do I need to do to prepare?
This message is for awareness and no action is required.

For additional information about these sharing limits, please visit Limit sharing – Power Platform after 12/13.

Source: Microsoft

Mike Rosoft

12 December 2024, 7:15 pm

The recent updates to the Power Platform regarding Copilot Studio and solution-aware cloud flow sharing limits are set to create significant ripples among both administrators and users. As we dive into this change, let’s explore how these new sharing limits will impact the dynamics of collaboration and resource management.

For admins, these sharing limits offer a newfound level of control. By allowing or blocking the sharing of agents and cloud flows, administrators can tailor the sharing capabilities to align with their organization’s security policies and collaboration needs. This means they can prevent those accidental “oops, I shared it with the entire company” moments, which we all know can lead to a few raised eyebrows—or worse! The ability to limit sharing to specific individuals or groups not only enhances security but also streamlines communication and collaboration among teams. So, admins can now breathe a little easier, knowing they have the reins firmly in hand.

On the user side, the introduction of these sharing limits encourages a more thoughtful approach to collaboration. Users will need to consider who they share their resources with and in what capacity—whether as Editors or Viewers. This could lead to a more intentional sharing culture, fostering better teamwork and potentially reducing the chaos of too many cooks in the kitchen. Plus, it gives users a chance to showcase their creations to a select audience, which can be a confidence booster. After all, who doesn’t enjoy a little spotlight?

As for the impact of these changes, it’s likely to be quite substantial. The flexibility to configure sharing settings at both the individual and group levels means organizations can adapt these tools to fit their specific needs. This could pave the way for more secure and efficient workflows, ultimately enhancing productivity.

In conclusion, while change can be daunting, these updates appear to strike a balance between security and collaboration. So, whether you’re an admin ready to wield your new powers or a user contemplating your sharing strategy, there’s plenty to think about!

What are your thoughts on these new sharing limits? Do you see them as a helpful tool or a potential hurdle? Share your insights below! And for further reading on similar topics, feel free to explore more posts at mwpro.co.uk.

1 Comment

Mike Rosoft

12 December 2024, 7:15 pm

The recent updates to the Power Platform regarding Copilot Studio and solution-aware cloud flow sharing limits are set to create significant ripples among both administrators and users. As we dive into this change, let’s explore how these new sharing limits will impact the dynamics of collaboration and resource management.

For admins, these sharing limits offer a newfound level of control. By allowing or blocking the sharing of agents and cloud flows, administrators can tailor the sharing capabilities to align with their organization’s security policies and collaboration needs. This means they can prevent those accidental “oops, I shared it with the entire company” moments, which we all know can lead to a few raised eyebrows—or worse! The ability to limit sharing to specific individuals or groups not only enhances security but also streamlines communication and collaboration among teams. So, admins can now breathe a little easier, knowing they have the reins firmly in hand.

On the user side, the introduction of these sharing limits encourages a more thoughtful approach to collaboration. Users will need to consider who they share their resources with and in what capacity—whether as Editors or Viewers. This could lead to a more intentional sharing culture, fostering better teamwork and potentially reducing the chaos of too many cooks in the kitchen. Plus, it gives users a chance to showcase their creations to a select audience, which can be a confidence booster. After all, who doesn’t enjoy a little spotlight?

As for the impact of these changes, it’s likely to be quite substantial. The flexibility to configure sharing settings at both the individual and group levels means organizations can adapt these tools to fit their specific needs. This could pave the way for more secure and efficient workflows, ultimately enhancing productivity.

In conclusion, while change can be daunting, these updates appear to strike a balance between security and collaboration. So, whether you’re an admin ready to wield your new powers or a user contemplating your sharing strategy, there’s plenty to think about!

What are your thoughts on these new sharing limits? Do you see them as a helpful tool or a potential hurdle? Share your insights below! And for further reading on similar topics, feel free to explore more posts at mwpro.co.uk.

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