Microsoft Lists: Admin control to hide real-time list collaborators at site collection level [MC982551]

Microsoft Lists: Admin control to hide real-time list collaborators at site collection level [MC982551]

Message ID: MC982551

Coming soon to Microsoft Lists: A new admin control in Microsoft PowerShell to hide real-time Microsoft Lists collaborators at the site collection level.

[When this will happen:]

General Availability (Worldwide): Available now (since early December 2024).

[How this will affect your organization:]

In MC891238 Microsoft SharePoint and Microsoft Teams: Update on new Microsoft Lists rollout (published September 2024, updated November 2024), we rolled out the ability for users to see who is collaborating with them in real time. Before this rollout and by default, Lists shows real time collaborators next to Filtering and Grouping actions (in the upper right of the screen) and at the list-item level.

Microsoft Lists: Admin control to hide real-time list collaborators at site collection level [MC982551]

After this rollout: Based on customer feedback regarding privacy, admins can run the PowerShell command Set-SPOSite -Identity -HidePeopleWhoHaveListsOpen $false to disable this feature on a per-site collection basis, so users cannot see who is working on the List at the same time.

This admin control to hide collaborators is available by default for admins to configure.

[What you need to do to prepare:]

This rollout will happen automatically by the specified date with no admin action required before the rollout. You may want to:

  • Inform your users about this upcoming feature and how it can enhance their workflow.
  • Ensure your Teams environment is updated to the latest version to take advantage of this new functionality.
  • Review your organization’s policies and permissions related to sharing and accessing List data in Teams.
  • Update any relevant documentation.

Learn more: Set-SPOSite (Microsoft.Online.SharePoint.PowerShell) | Microsoft Learn

Source: Microsoft

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1 Comment

  1. Mike Rosoft

    The recent update to Microsoft Lists, allowing admins to hide real-time collaborators at the site collection level, is sure to stir up a mix of reactions from both admins and users. On one hand, this new feature provides an added layer of privacy for those who prefer to work in their own bubble without the distraction of knowing who else is viewing or editing the list at any given moment. For admins, this control is a welcome addition to their toolkit, enabling them to customize user experiences according to their organization’s privacy policies.

    From a user perspective, the impact may be a bit of a mixed bag. While some may appreciate the newfound privacy, others might find it a tad isolating not to see who else is collaborating in real time. After all, isn’t part of the fun of teamwork knowing who’s on the same page (or list) as you? The change could prompt users to be more proactive in communication, as they might need to reach out to others to coordinate efforts without the visual cues they previously had.

    As for how impactful these changes will be, it seems they will primarily affect organizations that have a strong emphasis on privacy and data protection. For teams that thrive on collaboration and transparency, the shift may require some adjustments in how they interact and share information. But hey, change is the only constant, right? It could even spark a new wave of creative communication strategies among teams!

    In summary, this update is poised to enhance admin control while simultaneously nudging users to adapt their collaborative habits. What do you think about this change? Will it make your workflow smoother, or are you worried about losing that collaborative vibe? Share your thoughts below, and let’s get the conversation rolling! For more insights, check out other posts over at mwpro.co.uk.

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