Provide more tailored task experiences with app-powered tasks, now in public preview

In today’s fast-paced work environments, tasks vary widely—from straightforward assignments that need just a clear title, to intricate projects requiring detailed instructions and multiple steps. While simple tasks might be easily managed with minimal information, complex workflows demand more comprehensive guidance. Traditionally, task management tools have offered fields like notes, checklists, and attachments to provide this detail. However, the next evolution in task management is about creating immersive, integrated experiences that guide users seamlessly through their work, enhancing both accuracy and efficiency.

Enter app-powered tasks, a groundbreaking feature now available in public preview within the Planner app on Microsoft Teams. This innovation allows organizations to embed tasks directly within Teams apps, transforming how users interact with their assignments. Instead of relying solely on standard task fields, app-powered tasks enable the display of customized, workflow-specific fields and step-by-step instructions. This means employees can access all the information and guidance they need to complete their work without ever leaving the Planner interface inside Teams.

From the perspective of users, this integration offers a streamlined, intuitive experience. Whether you’re a knowledge worker juggling multiple projects or a frontline employee following precise operational procedures, app-powered tasks provide clarity and structure. The step-by-step guidance reduces guesswork, minimizes errors, and accelerates task completion. Users no longer need to switch between multiple apps or hunt for additional resources—everything is consolidated in one place, making work more focused and less fragmented.

For administrators and team leaders, app-powered tasks open up new possibilities for control and customization. By integrating tasks with specific Teams apps, admins can tailor the task experience to fit unique workflows and business needs. This means better alignment between task management and organizational processes, leading to improved compliance and consistency. Additionally, the programmatic creation and management of tasks allow for automation and scalability, reducing manual overhead and enabling teams to respond quickly to changing priorities.

It’s important to note that app-powered tasks are designed to work seamlessly across multiple platforms. Supported on Planner within Teams desktop, web, and mobile apps, this feature ensures that users can access their tailored task experiences wherever they are. However, it’s currently not supported in clients that display Planner tasks outside of Teams, so organizations should plan their adoption accordingly.

To get started with app-powered tasks, Microsoft provides comprehensive guidance and requirements documentation. You can explore the details and learn how to implement this feature by visiting the official Microsoft Learn page: Manage app-powered tasks in the Planner app – Microsoft Teams | Microsoft Learn.

But app-powered tasks are just one part of the evolving Planner experience. For those interested in staying up to date with the latest enhancements, Microsoft offers several valuable resources:

• Sign up for the Planner newsletter to receive timely updates and announcements.
• Discover recent improvements and new features in the October 2024 update by visiting What’s New for Planner in October 2024 | Microsoft Community Hub.
• Learn about specialized features designed for frontline workers earlier this year at New task features for organizations with frontline workers | Microsoft Community Hub.
• Keep an eye on the Microsoft 365 roadmap for upcoming Planner features and estimated release dates.
• Watch Planner demos for practical inspiration on maximizing the new Planner app within Teams.
• Catch the recording of the September session, What’s New and What’s Coming Next + AMA, to hear directly from the product team.
• For detailed help and support, visit the Planner help page.

Feedback is a vital part of the ongoing development of Planner and its features. Users and administrators alike are encouraged to share their experiences and suggestions. You can provide feedback directly through the Planner app in Teams or via the Planner Feedback Portal. This collaborative approach ensures that the tool continues to evolve in ways that truly meet the needs of its diverse user base.

In summary, app-powered tasks represent a significant leap forward in task management within Microsoft Teams. By embedding tailored workflows and rich guidance directly into tasks, organizations empower their teams to work smarter and more efficiently. This feature not only enhances the user experience but also provides administrators with powerful tools to customize and automate task management at scale. As this feature matures beyond public preview, it promises to become an indispensable part of the modern workplace toolkit.